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Business Administration

Product Features

This product has been developed primarily for small to medium business. It will continue to be modified to suit each clients particular requirements, and so the specified features should not be taken as definitive.

GST reporting has had a dramatic effect on every Australian business. While there are a number of generic accounting packages available to accommodate the GST Reporting requirements, the software may not suit your individual business. Rather than change your business to suit the software, Data Products can tailor an application to suit you.

 

Introduction

The Business Administration database offers all of the functions required to operate a business unit. It remains simple to use and, as with all of our products, is highly automated to minimise administration. It can be linked to the Personnel Management and Asset database systems.

 

Special Feature Summary

 

GST Reporting

Creditor and Debtor Statements.

Cash Flow Statements

Client Orders and Quotation Facility

Client Information.

Supplier and Product Details

Business Purchase and Expense Information

Cost Coding

Invoice Categories

Employee Wage Processing

Invoicing

Receipts

Client Account Detail

Client Service Attendance

Personnel Records

Reports- 24 standard reports included.

 

 

Detail

Business Information

A full range of essential business information can be recorded and utilised to administer the businesses accounts and operation. Categories included...

 

Client Information.

A schedule of all products, their prices and INDIVIDUAL GST Rates.

Supplier Details

Business Purchase Orders and Expense Information

Expense category

Item

Purchase Date

Supplier

Cost

GST Component

Individual Payment Entries

Continuous Display of outstanding Balance on Purchase Order Price.

Receipt Numbers and

Notes

Cost Codes

Invoice Categories

Employee Wage Records, Including automatic calculation of wages and continuous tracking and reporting of Annual, Sick and Long service leave entitlements.

Stock Management.

Mailing List

Orders and Accounts

 

Client Orders: Includes full client and order details such as…

Client Information

Order Reference Number

Client Order Number

Order Date

Order recipient

Product Purchase Details (including Recommended and Actual price along with GST component, discount facilities and multiple item options)

Quoted and actual delivery dates

Delivery instructions

After sale instructions

Instant display of invoices and receipts raised against the order.

Client Account Detail: Allows the user to view a full history of the client’s product purchases, discounts refunds and receipts. The feature includes sub totals for each category and the clients account balance.

Invoicing: Only two fields are required to raise an invoice (with options to alter default information). Full details are displayed automatically once the order reference number is selected. A complete invoice can then be raised at the touch of one button.

Receipts: Details for receipts against an order are easily entered. As for the invoicing system, there is minimal data entry, full client and order information is automatically displayed to assist administration, and activating one button can print a receipt.

Client Service Attendance: Information relating to a client service attendance can be recorded within the system. The attendance can either be at no charge if it is part of a contract, or automatically charged to the clients account.

 

Personnel

Business employee information is recorded within this section. This section can be as simple or complex as the user requires. It can be either, linked to the Personnel Information Database, or be a built in function. In excess of 40 information fields are available for each individual, including…

 

Full Name and Address Fields

Date of Birth

Age (Automatically Calculated and Displayed)

Status (Male Female)

Country of Birth

Maternal Status

Partners Full Name

Dependents information

Title

Department

Location

Employment Category

Contact Phone Numbers

Union Affiliation

Apprentice Number

Payroll Number

Tax File Number

Salary Category

Gross Hourly Pay Rate

Commencement Date

Termination Date

Payroll Deductions

Leave accrual entitlements

Years of Service (Automatically Calculated and Displayed)

and many more.

 

Products

Details for the businesses product range can be recorded including…

Product Name

Category

Supplier (it may be necessary to differentiate from the business)

Recommended product price.

GST component and

Item obsolete function.

In addition products can be registered to clients. This can be useful if the product is to be given a unique identification to prevent resale or copying.

 

Reports

There are 24 reports supplied with the standard system, some of which include…

 

Client account statements

Bad Debts

Client attendance fees

Client Attendance Requisitions

Invoice

Receipt

Cash Flow Statement

Creditors Statement

Debtors Statement

Business Income Statement

Mailing List

Operating Expenses

Outstanding Accounts

Outstanding Orders

Weekly Pay slips

Payroll wage statements

Superannuation Payment Report

Product Information

Purchase Order details

Quotations

Sales Report

Stock Status

Suppliers Details and more…

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