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Personnel Administration

Product Features

This system has been developed in conjunction with industry and incorporates more than a decade in personnel management experience. As with all our system’s, it has been, and will continue to be modified to suit each clients particular requirements, and so the specified features should not be taken as definitive.

 

Introduction

Management’s constant need to record detailed information for each of their personnel and then quickly access that information has lead to the development of this application. This database has been designed to be a core management tool. It can be linked to numerous management database's such as Business, Training and Asset Administration systems.

 

Special Feature Summary

 

In excess of 40 Personnel information fields
Leave information tracking
Individual Curriculum Vittae Recording
Performance Appraisal system
Counselling and Incident Reporting
Fast Reference preparation.
Over 20 standard reports included.

 

Detail

Personnel Information

Over 40 information fields are included on one simple data entry form for employees. These fields include, but are not limited to…

Full Name and Address Fields
Date of Birth
Age (Automatically Calculated and Displayed)
Status (Male Female)
Country of Birth
Language spoken at Home
Disabilities
Maternal Status
Partners Full Name
Dependents information
Highest School Level Completed
Year Highest School Level Completed
Prior Qualifications Obtained, (and numerous other educational information Fields)
Title
Department
Location
Employment Category
Contact Phone Numbers
Union Affiliation
Apprentice Number
Payroll Number
Tax File Number
Salary Category
Gross Hourly Pay Rate
Commencement Date
Termination Date
Years of Service (Automatically Calculated and Displayed)
Social Club Status
Superannuation Information
Company Asset Issues etc.

 

 

Leave Information

All leave can be tracked for each individual. This leave can be categorised according to the users requirements. For example…

Annual Leave
Sick Leave
Long service Leave
Compassionate Leave
Work Care
Blood Donors
Maternity Leave
Leave Without pay, etc.

 

Curriculum Vitta

Every persons qualifications and current License details can be recorded and categorised. This feature can be extremely useful when quick access to a persons qualifications prior to employment (or internal training) are required.

 

Performance Appraisals

Management’s review of all individuals performance can be permanently recorded within the database. This feature allows tracking of

Interviewer
Interviewee
Interview date
Key Issues
Key actions
Follow up dates
Overall Rating

 

Counselling and Incident Reporting

Complete recording of Dates, Times, incident details and Follow up notes, for counselling or incident discussions with employees is an  important feature of any personnel management system. This is recognised and has been included.

 

References

Preparing references for personnel can be an extremely time consuming task for managers. This system can accommodate a Library of company specific statements regarding…

Reference Introductions
Character statements
Performance statements
Attitude statements and
Recommendations

This allows the user to select the appropriate statements, along with the referees name, persons name, and the positions held by the person within the organisation, and have either a draft or final reference prepared within seconds.

 

Reports

In excess of 20 standard reports are provided with the database. These include…

A General Leave report
Individual Details
Individual Leave Report
Individual Counselling and Incident Report
Individual Performance Appraisal
Individual Curriculum vitta
Outstanding Appraisal Actions
Personnel
Personnel By Section
Personnel’s Licenses
Qualified Personnel
Personnel Commencement and Birth dates
Personnel Contact Details
Specific License Holders
Years of Service
Social Club Report
Union membership
References and more…

Information Request Form

I am Interested in additional information regarding...

Contact Details...

Name
Title
Company
Address
Town/City
Postcode
State
Country
E-mail
Phone
Mobile

 

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